A fire and emergency services organization's records management system may be used to:

The records management system of a fire and emergency services organization is primarily designed to ensure that the organization meets legal standards and applicable requirements set by the Authority Having Jurisdiction (AHJ). This means that the documentation generated and maintained through this system plays a critical role in compliance with laws, regulations, and operational protocols that govern emergency services. Such compliance is crucial for liability protection, accountability, and maintaining public trust in the organization.

This system often includes the storage of incident reports, training records, staffing information, and safety protocols. By maintaining accurate and comprehensive records, the organization can demonstrate its adherence to industry standards and legal obligations, making it an essential tool for both operational integrity and regulatory compliance.

In contrast, tracking personal mileage expenditures, documenting unethical behavior, or assigning monetary rewards do not align with the primary purpose of a records management system, which is geared toward compliance and legal obligations rather than personal or discretionary matters.